Medical Education Program Policies

Welcome to Medical Education Program Policies Page

Welcome to the MD Program Policies webpage. Here, you will find comprehensive information, resources, and policy tables detailing the policies, requirements, procedures, and guidelines for the MD program. You can search for specific policies using the search box below with key words. To review the full policy, please click the policy title.

Students, faculty, and staff are expected to understand, stay informed of, and abide by these policies, requirements, procedures, and guidelines.

Important Policies for UWSOM Students

SectionFull Policy TitleLast reviewed dateNext review dateLCME ElementsAuthorized Governing Body
1 ) Institutional Environment1.1 Learning Environment Values and Standards8/11/20TBD3.5 Learning Environment/ProfessionalismAssociate Dean for Student Affairs;Vice Dean for Academic, Rural and Regional Affairs;Student Progress Committee
1.2 Teacher and Learner PolicyCurrently under review since August 2020TBD3.5 Learning Environment/ProfessionalismAssociate Dean for Student Affairs;Vice Dean for Academic, Rural and Regional Affairs;Student Progress Committee
1.3 Statement for Promoting an Equitable, Diverse & Inclusive School of Medicine6/8/17TBD3.5 Learning Environment/Professionalism, 3.6 Student MistreatmentFCAA;Vice Dean for Academic, Rural and Regional Affairs
1.4 Student Mistreatment Policy5/25/23TBD3.5 Learning Environment/Professionalism, 3.6 Student MistreatmentVice Dean for Academic, Rural and Regional Affairs;FCAA
1.5 UW Medicine Policy on Professional Conduct11/1/21TBD3.5 Learning Environment/Professionalism, 7.7 Medical EthicsContinuous Professionalism Improvement (CPI) Committee, with engagement and feedback from UW School of Medicine elected Faculty Councils and Vice Deans, the Medical School Executive Committee (MSEC) and the UW Medicine Strategic Leadership Council.
Implemented May 5, 2009, revised in November 2016 and October 2017, November 2021
1.6 Standards of Conduct and Professional Behavior Policy8/11/20TBD3.5 Learning Environment/Professionalism, 7.7 Medical Ethics, 9.9 Student Progress and Appeal ProcessAssociate Dean for Student Affairs;Vice Dean for Academic, Rural and Regional Affairs;Student Progress Committee
1.7 Fitness for Clinical Contact Policy8/11/20TBD7.7 Medical EthicsAssociate Dean for Student Affairs;Vice Dean for Academic, Rural and Regional Affairs;Student Progress Committee
1.8 UW Medicine Social Networking Policy11/27/2311/27/26
1.9 Policy on Supervision of Medical Students in Clinical Settings6/11/20TBD9.1 Preparation of Resident and Non-Faculty Instructors, 9.2 Faculty AppointmentsCurriculum Committee

FCAA

Vice Dean for Academic, Rural and Regional Affairs
1.10 UW Faculty Conduct Policies1/11/23TBD9.2 Faculty Appointments
1.11 Conflict of Interest PoliciesTBD1.2 Conflict of Interest Policies, 3.5 Learning Environment/Professionalism, 9.9 Student Advancement and Appeal Process
1.11.1 UW Personal/Familiar Relationships in the Education Environment8/22/21TBD1.2 Conflict of Interest Policies, 3.5 Learning Environment/Professionalism, 9.9 Student Advancement and Appeal Process
1.11.2 Student Healthcare and Physician Relationships8/1/20TBD1.2 Conflict of Interest Policies, 3.5 Learning Environment/Professionalism, 9.9 Student Advancement and Appeal ProcessN/A
1.11.3 UW Employee-Student Romantic Relationships and Conflicts of Interest5/12/17TBD1.2 Conflict of Interest Policies, 3.5 Learning Environment/Professionalism, 9.9 Student Advancement and Appeal Process
1.12 UW Nondiscrimination and Non-retaliation Policy8/14/20TBD3.4 Anti-Discrimination Policy
2) General Policies and Standards2.1 Technical Standards Policy9/14/21TBD10.5 Technical StandardsVice Dean for Academic, Rural and Regional Affairs

Associate Dean for Student Affairs

Assistant Dean for Student Development
2.2 Compliance Requirements Policy8/11/20TBD12.7 Immunization Requirements and MonitoringStudent Affairs

Regional deans
2.2.1 Basic Life Support Requirements, Procedures & Guidelines8/11/20TBD12.7 Immunization Requirements and MonitoringStudent Affairs

Regional deans
2.2.2 Criminal Background Check Requirements, Procedures and Guidelines8/11/20TBD12.7 Immunization Requirements and MonitoringStudent Affairs

Regional deans
2.2.3 Universal Precautions/Infection Control Training Requirements, Procedures & Guidelines8/11/20TBD12.7 Immunization Requirements and MonitoringStudent Affairs

Regional deans
2.2.4 Immunization Requirements, Procedures & Guidelines8/11/20TBD12.7 Immunization Requirements and MonitoringStudent Affairs

Regional deans
2.2.5 Data Stewardship and HIPPA Training Requirements, Procedures & Guidelines8/11/20TBD12.7 Immunization Requirements and MonitoringStudent Affairs

Regional deans
2.2.6 Clerkship Site Compliance Requirements8/11/20TBD12.7 Immunization Requirements and MonitoringStudent Affairs

Regional deans
2.3 Needlestick, Blood, Tissue, and Blood Fluid Exposure Protocol7/27/21TBD12.8 Student Exposure Policies/ProceduresLaura Ellis
2.4 UW Medicine Safeguarding the Privacy and Security of Protected Health Information PolicyTBD
2.5 UW Alcohol and Drug Abuse Policy3/28/16TBD3.5 Learning Environment/ProfessionalismN/A
2.6 Drug Use and Testing Policy4/19/23TBD3.5 Learning Environment/Professionalism
2.7 Federal Educational Rights and Privacy Act (FERPA) Compliance Policy8/11/20TBD11.5 Confidentiality of Student Educational Records, 11.6 Student Access to Educational Records
2.8 Malpractice Liability Insurance Policy8/19/20TBDStudent Affairs
2.9 Technology Requirements8/11/20TBDStudent Affairs
2.10 UW Student International Travel Policy8/11/20TBD11.3 Oversight of Extramural Electives
2.11 Financial Responsibility Policy8/11/20TBD
2.12 Student Fee Input8/11/20TBD5.3 Pressures for Self-Financing
3) Admissions3.1 Admissions Values StatementUnclear
3.2 Applicant Profile Policy8/11/2010.1 Premedical Education/Required Coursework, 10.3 Policies Regarding Student Selection/Progress and Their Dissemination, 10.4 Characteristics of Accepted Applicants, 10.5 Technical Standards
3.3 Admissions Requirements and Selection Factors Policy (Effective through entering class of 2022)Oct. 2020, changes will go into effect for E-23s10.1 Premedical Education/Required Coursework, 10.3 Policies Regarding Student Selection/Progress and Their Dissemination, 10.4 Characteristics of Accepted Applicants, 10.5 Technical StandardsAdmissions Executive Committee
3.4 Admissions Requirements and Selection Factors Policy (Effective through entering class of 2023)Oct. 2020, changes will go into effect for E-23s10.1 Premedical Education/Required Coursework, 10.3 Policies Regarding Student Selection/Progress and Their Dissemination, 10.4 Characteristics of Accepted Applicants, 10.5 Technical StandardsAdmissions Executive Committee
3.5 Matriculation Deferral Policy2/2/20Admissions Executive Committee

FCAA
3.6 Transfer/Advanced Standing Policy6/8/2210.7 Transfer Students
3.7 Foundations Phase Site Assignment Policy8/11/2010.9 Student Assignment
4) Concurrent Degrees and Oral Maxillofacial Surgery (OMS) Program Policies4.1 Concurrent Degrees and Oral Maxillofacial Surgery Program Policy3/26/21FCAA
5) Curriculum Overview5.1 Curriculum Overview
5.2 Curriculum Oversight & Management
5.3 Special Curricular Programs & Opportunities
5.4 Faculty Appointments Policy4.2 Faculty Appointment Policies
5.5 Clerkship Site Approvals
6) Curriculum Policies & Requirements6.1 MD Program Graduation Requirements Policy3/26/219.9 Student Advancement and Appeal ProcessFCAA
6.2 Academic Requirements Policy4/12/229.9 Student Advancement and Appeal ProcessFCAA
6.3 Credit Limit in a Specialty Policy5/4/216.8 Education Program Duration, 8.8 Monitoring Student Time, 9.9 Student Advancement and Appeal ProcessAssistant Dean for Clinical Curriculum

Curriculum Committee

Departmental Clerkship Directors
6.4 USMLE Step 1 Examination Policy (Effective Academic Year 2018-2019)10/5/209.9 Student Advancement and Appeal ProcessCurriculum Committee

FCAA
6.5 USMLE Step 1 Examination Policy (Effective Academic Year 2019-2024)10/5/209.9 Student Advancement and Appeal ProcessCurriculum Committee

FCAA
6.6 USMLE Step 1 Examination Policy (Effective Academic Year 2024-Present)10/6/209.9 Student Advancement and Appeal ProcessCurriculum Committee

FCAA
7) Attendance and Participation7.1 Attendance and Absentee Policy - Foundations Phase3/28/228.8 Monitoring Student TimeFoundations Committee

Curriculum Committee
7.2 Attendance and Absentee Policy - Clinical Phase3/20/238.8 Monitoring Student TimePatient Care Committee

Explore & Focus Committee

Curriculum Committee
7.3 Student Access to Anticipated Healthcare PolicyMar-238.8 Monitoring Student TimePatient Care Phase Committee
Explore & Focuse Phase Committee
7.4 Registrar Drop (Formally Course Withdrawal) Policy6/8/21Associate Dean for Student Affairs

FCAA
7.5 Extracurricular Clinical Experience Policy - Foundations Phase3/28/226.5 Elective OpportunitiesFoundations Committee
7.6 Student Work Hours Policy2/9/098.8 Monitoring Student TimeFoundations Committee

Patient Care Committee

Explore & Focus Committee

Curriculum Committee
8) Assessment, Evaluation, Exams and Grading8.1 Assessment Policy3/31/218.7 Comparability of Education/Assessment, 9.4 Assessment System, 9.7 Formative Assessment and Feedback, 9.8 Fair and Timely Summative AssessmentCurriculum Committee
8.2 Narrative Assessment Policy8/11/209.5 Narrative AssessmentCurriculum Committee
8.3 Foundations Assessment Policy11/22/219.4 Assessment System, 9.6 Setting Standards of Achievement, 9.8 Fair and Timely Summative AssessmentFoundations Phase Committee
8.4 Exam Reschedule Policy - Foundations Phase8/10/238.4 Evaluation of Educational Program Outcomes, 8.7 Comparability of Education/Assessment, 9.4 Assessment System, 9.8 Fair and Timely Summative AssessmentPatient Care Phase Committee

Explore & Focus Phase Committee
8.5 Exam Reschedule Policy - Clinical Phase1/30/238.4 Evaluation of Educational Program Outcomes, 8.7 Comparability of Education/Assessment, 9.4 Assessment System, 9.8 Fair and Timely Summative AssessmentPatient Care Phase Committee

Explore & Focus Phase Committee
8.6 Exam Environment Policy - Foundations PhaseUnknown9.4 Assessment System, 9.7 Formative Assessment and FeedbackPEAC

Foundations Committee
8.7 Exam Environment Policy - Clinical Phase3/31/219.4 Assessment System, 9.7 Formative Assessment and FeedbackPEAC

Patient Care Committee
Explore & Focus Committee
8.8 Academic Grading Policy12/13/22FCAA
8.9 Clerkship Grading Policy11/1/219.8 Fair and Timely Summative Assessment, 11.1 Academic Advising and Academic Counseling, 11.6 Student Access to Educational RecordsCurriculum Committee

FCAA
8.10 Academic Grievance and Appeal Policy6/18/189.9 Student Advancement and Appeal Process, 11.6 Student Access to Educational RecordsCurriculum Committee
8.11 Foundations Phase Remediation for Blocks and Thread Policy11/2/219.7 Formative Assessment and FeedbackFoundations Phase Committee
9) Clerkships9.1 Clerkship Scheduling Policy3/31/216.8 Education Program Duration, 8.8 Monitoring Student TimeRegistrar

Associate Dean for Curriculum

Curriculum Committee
9.2 Time in Seattle Policy5/6/19Curriculum Committee
9.3 Explore and Focus Phase Track Policy2/27/236.2 Required Clinical Experiences, 6.8 Education Program Duration, 8.8 Monitoring Student TimeAssistant Dean for Clinical Curriculum

Explore & Focus Committee

Curriculum Committee
9.4 Clerkship Housing and Transportation Policy8/11/20
9.5 Medical Student Use of EHR During Clerkship Policy3/2/156.2 Required Clinical ExperiencesAssistant Dean for Clinical Curriculum
9.6 Clerkship Communication Policy11/2/23Assistant Dean for Clinical Curriculum

Patient Care Committee
9.7 Clinical Electives Policy10/19/239.9 Student Advancement and Appeal Process, 11.2 Career AdvisingRegistrar

Associate Dean for Curriculum

Curriculum Committee
10) Visiting Medical Students10.1 Visiting Medical Student Policy8/11/2010.8 Visiting StudentsAcademic Affairs
10.2 Non-UW Medical Student Access to Educational Facilities Policy8/11/2010.8 Visiting Students
11) Expected Standards of Performance and Student Progress11.1 Effective E-21 and Subsequent Cohorts: Student Progress Committee Policies and Operating Guidelines12/13/2210.3 Policies Regarding Student Selection/Progress/Their DisseminationAssociate Dean for Student Affairs

Vice Dean for Academic, Rural and Regional Affairs

Student Progress Committee
11.2 Effective E-22 and Subsequent Cohorts: Student Progress Committee Policies and Operating Guidelines12/13/2210.3 Policies Regarding Student Selection/Progress/Their DisseminationAssociate Dean for Student Affairs

Vice Dean for Academic, Rural and Regional Affairs

Student Progress Committee