Registration & Records

The UW SOM Registration and Records team is here to help you schedule your courses and keep you on track to meet your degree requirements.

Please see below for information on specific topics.

Have questions? Ask us! somreg@uw.edu

Coming soon!

FAQ section at the bottom updated Tuesday afternoon. Keep checking as we update based on your questions!
Goals and Process

The six required Patient Care clerkships are scheduled via an automated system which uses student preferences and course availability to create the best possible schedules both for you individually and for your class overall.

Our goals are (1) to create complete schedules that result in unimpeded progress toward students’ MD degrees, and (2) to do so using an equitable process that takes student preferences into account. 

To meet these goals we use an automated program called EVOS – eValue Optimization Scheduling. EVOS considers all student preferences simultaneously to produce schedules.

The Outcome: Your Schedule

Your schedule will look very different from your Foundations schedule.

  • Order: Foundations courses are taught in the same order for everyone, but there’s no set order for Patient Care. The order of your schedule will be different from the order of many of your classmates.
  • Location: Unlike having a single Foundations site, you’ll get to travel, learn, and help patients across the WWAMI region. More info about traveling in the Patient Care phase is here.

The Good News + An Important Caveat

Good news: You’ll end up with a Patient Care schedule that gives you unimpeded progress toward your degree.

The Caveat: It’s not possible for you and every one of your classmates to get everything you want at the time and location and in the order you want it. Your classmates also have preferences and sites don’t have unlimited availability, and your schedule is impacted by both. You may get more of your preferences than other students or you may get fewer – it all depends on what you entered, the priority you gave it, and what everybody else entered and prioritized. Rest assured, though, that the scheduling algorithm considers all of this simultaneously and equitably.

The bottom line: Your schedule will be the best result possible based on your preferences, the preferences of your classmates, and availability limits.


Patient Care Scheduling Timeline

When do students make preferences? When do you get a schedule?  Find the timeline for 2022-23 here.


All About EVOS

What is EVOS? How does it work? What should you expect out of this process? Answers to these (and more) are here.


Preparing to use EVOS

Most of your work with EVOS will actually be done before you even log in, so follow these Steps to Prepare.


Strategies for Preferencing

We’ve been told over and over (and over) by both the eValue team (they run the EVOS process) and other schools who use it is that the best thing you can do when you enter your preferences is to enter what is important to you. Period.

A preference, including a top preference, is not a guarantee that you will be assigned that preference. A preference is an input into the optimizer and is used to create the best possible schedule for you and your classmates. Other inputs considered by the optimizer include your classmates’ preferences (considered equally and simultaneously with yours) and site availability/enrollment maximums. Because you can’t predict what other students will preference it is almost impossible to strategize beyond entering what is important to you.

There are some things you can do to increase the chances you’ll get some of your preferences, but we wouldn’t call them strategies. Here are a few suggestions.


How do I use EVOS?

Are there instructions on how to use EVOS? Yes? Can I change my preferences? Absolutely…up to a point.

Click for the EVOS User Guide.


FAQs

Answers to all sorts of questions will be posted here, so keep checking (and keep sending us questions!)

 

E&F Scheduling Appointments and Timeline

E&F scheduling is done via a series of four Zoom appointments with our team.  Find the 2022-23 specifics here.


Preparing for your appointments

Appointments are short so preparation is key. Follow these Steps to Prepare.

Important: To schedule permission-only clerkships, you must have permission from the departmental clerkship administrator prior to your appointment. Forward emails granting permission to somreg@uw.edu.

A must read: Permission-only courses

More to read: Thinking of a residency in Emergency Medicine? Important scheduling requirements are here.


What happens during my appointment?

During an appointment you’ll talk via Zoom with a Registration Specialist who will schedule you for a portion of your E&F courses.

Important details for each appointment are here.


Terms to know

What’s an APC? Sub-i? Why should I care about credits? Speak the scheduling language and know what these terms mean.


Guardrails (AKA Other Really, Really Important Requirements to Graduate)

In addition to your course requirements there are also other very (very) important requirements surrounding your courses. You need to know these to make your schedule one that meets all of your graduation requirements.

Time in Seattle

Credit Limit in a Specialty

USMLE Step 1 Policy

Scheduling Policies

Clinical Elective Clerkships Add/Drop Policies (see last paragraph)

Course Withdrawal (Drops)


FAQs

How much time should you take off to study for Step 2 CK? What about time off for residency interviews? How did we determine your appointment times? What if you need to reschedule an E&F appointment?

Find answers to all this and much more here.


Resources & Links

Find what you need fast. Coming soon!