WWAMI Courtesy Faculty Appointment Process

TIMELINE

The current WWAMI faculty appointment application process turnaround time is approximately 4 months. Please make sure to complete all required documents and provide a frequently monitored email, so as to receive important UWSOM WWAMI communications and prevent delays to your faculty appointment.

APPLICATION GUIDELINES

DocuSign is used for faculty appointment packets. After selecting your appropriate region, expect an Ideal-Logic email within three (3) to five (5) business days for your Sexual Misconduct Declaration Form.

Required forms:

  • Curriculum Vitae (CV)
  • WWAMI Personal Data Form
  • Criminal Conviction Disclosure Form
  • Ideal-Logic Sexual Misconduct Declaration Form*
  • Washington State Patrol Form
  • Offer Letter*

*These forms will be sent electronically during processing. All forms must be completed and signed for appointment approval. Examples provided below.

The Sexual Misconduct Declaration Form is a mandatory step in your appointment process, required by Washington state law to ensure campus safety. You’ll receive this form via email from Ideal-Logic within 3-5 business days once you have emailed your local WWAMI Clinical Office below to initiate your appointment process.

What to expect:

  1. You’ll need to create an Ideal-Logic account with the email you provided to initiate the appointment process
  2. Provide information about all current and past postsecondary education positions
  3. Disclose any substantiated findings of sexual misconduct

Important Notes:

  • You’ll receive reminder emails after three (3) days and then again after six (6) days if the form is incomplete
  • Your appointment cannot proceed until this form is completed
  • This process complies with Washington state law

Example of the Ideal-Logic email:

Thank you for your interest in teaching for the UWSOM. Start the appointment process by emailing your appropriate regional WWAMI Clinical Office (listed below). You will be contacted by your regional administrator who will start the application process by:

1. Sending you an electronic Sexual Misconduct Declaration (SMD) Form through Ideal-Logic and
2. Specifying your department’s A&P annually required hours

After you complete the SMD, you will receive a faculty packet from your regional administrator through a DocuSign link, which is where all of the required faculty appointment forms can be completed and securely submitted.

For information regarding King and Pierce County appointments, please see additional resources at bottom of page.

Your CV must include all items from this checklist. Use “N/A” or “none” for any sections that don’t apply. A complete CV ensures faster appointment processing.

EXAMPLES OF TEACHING RESPONSIBILITIES

List your teaching commitment (i.e., specific courses or roles/responsibilities) that you currently participate in or anticipate taking part of for the UW School of Medicine and Department.

Below are additional examples of Teaching Responsibilities pertinent to a WWAMI Faculty Appointment –

  • Educational contributions to UWSOM medical student department’s current clinical clerkships
  • Teaching efforts involving UWSOM medical student education department current clinical clerkships
  • Teaching interactions with UWSOM medical students, interns, and residents
  • Estimated annual number of hours you will devote to teaching UWSOM medical students, interns, and residents
  • Involvement in regular, in-person medical student teaching in a UWSOM clinical clerkship setting
  • Demonstrable teaching of Department residents in didactic, clinical, or mock oral board exam settings

Need a CV template? Download our pre-formatted version with all required sections:

The WWAMI Personal Data Form (example below) requires completion of all fields, including your personal and professional information. You will also need to provide responses within the form to these three key questions:

  1. What are you anticipating your WWAMI Faculty duties to be: (e.g. Site Director, actively teaching students in required and/or elective clerkships, teaching residents, etc.)
  2. Provide the name of the clinic and/or hospital where you will be teaching WWAMI students
  3. Approximate hours you anticipate devoting to these duties per year

A criminal background check is required for all Clinical Faculty Appointments and consists of two parts:

  1. Criminal Conviction Disclosure Form (complete with initial paperwork)
  2. Sterling Background Check (formerly A-Check Global)

You’ll receive the Sterling background check email near the end of your appointment process. Important: This link expires in 3 days, so please complete it promptly when received.

Example of the Sterling Background Check email:

The Washington State Patrol Form is part of the required background check process for Clinical Faculty Appointments.

Additional Resources