Medical Education Program Policies
Welcome to Medical Education Program Policies Page
Welcome to the MD Program Policies webpage. Here, you will find comprehensive information, resources, and policy tables detailing the policies, requirements, procedures, and guidelines for the MD program. You can search for specific policies using the search box below with key words. To review the full policy, please click the policy title.
Students, faculty, and staff are expected to understand, stay informed of, and abide by these policies, requirements, procedures, and guidelines.
Important Policies for UWSOM Students
- 1.4 Student Mistreatment Policy
- 7.1 Attendance & Absentee Policy- Foundations Phase
- 7.2 Attendance & Absentee Policy- Clinical Phase
- 7.3 Student Access to Anticipated Healthcare Policy
- 8.4 Exam Reschedule Policy – Foundations Phase
- 8.5 Exam Reschedule Policy – Clinical Phase
- 8.10 Academic Grievance and Appeal Policy
| Section | Full Policy Title | Last reviewed date | Next review date | LCME Elements | Authorized Governing Body |
|---|---|---|---|---|---|
| 1 ) Institutional Environment | 1.1 Learning Environment Values and Standards | 8/11/20 | TBD | 3.5 Learning Environment/Professionalism | Associate Dean for Student Affairs;Vice Dean for Academic, Rural and Regional Affairs;Student Progress Committee |
| 1.2 Teacher and Learner Policy | Currently under review since August 2020 | TBD | 3.5 Learning Environment/Professionalism | Associate Dean for Student Affairs;Vice Dean for Academic, Rural and Regional Affairs;Student Progress Committee | |
| 1.3 Statement for Promoting an Equitable, Diverse & Inclusive School of Medicine | 6/8/17 | TBD | 3.5 Learning Environment/Professionalism, 3.6 Student Mistreatment | FCAA;Vice Dean for Academic, Rural and Regional Affairs | |
| 1.4 Student Mistreatment Policy | 5/25/23 | TBD | 3.5 Learning Environment/Professionalism, 3.6 Student Mistreatment | Vice Dean for Academic, Rural and Regional Affairs;FCAA | |
| 1.5 UW Medicine Policy on Professional Conduct | 11/1/21 | TBD | 3.5 Learning Environment/Professionalism, 7.7 Medical Ethics | Continuous Professionalism Improvement (CPI) Committee, with engagement and feedback from UW School of Medicine elected Faculty Councils and Vice Deans, the Medical School Executive Committee (MSEC) and the UW Medicine Strategic Leadership Council. Implemented May 5, 2009, revised in November 2016 and October 2017, November 2021 |
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| 1.6 Standards of Conduct and Professional Behavior Policy | 8/11/20 | TBD | 3.5 Learning Environment/Professionalism, 7.7 Medical Ethics, 9.9 Student Progress and Appeal Process | Associate Dean for Student Affairs;Vice Dean for Academic, Rural and Regional Affairs;Student Progress Committee | |
| 1.7 Fitness for Clinical Contact Policy | 8/11/20 | TBD | 7.7 Medical Ethics | Associate Dean for Student Affairs;Vice Dean for Academic, Rural and Regional Affairs;Student Progress Committee | |
| 1.8 UW Medicine Social Networking Policy | 11/27/23 | 11/27/26 | |||
| 1.9 Policy on Supervision of Medical Students in Clinical Settings | 6/11/20 | TBD | 9.1 Preparation of Resident and Non-Faculty Instructors, 9.2 Faculty Appointments | Curriculum Committee FCAA Vice Dean for Academic, Rural and Regional Affairs |
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| 1.10 UW Faculty Conduct Policies | 1/11/23 | TBD | 9.2 Faculty Appointments | ||
| 1.11 Conflict of Interest Policies | TBD | 1.2 Conflict of Interest Policies, 3.5 Learning Environment/Professionalism, 9.9 Student Advancement and Appeal Process | |||
| 1.11.1 UW Personal/Familiar Relationships in the Education Environment | 8/22/21 | TBD | 1.2 Conflict of Interest Policies, 3.5 Learning Environment/Professionalism, 9.9 Student Advancement and Appeal Process | ||
| 1.11.2 Student Healthcare and Physician Relationships | 8/1/20 | TBD | 1.2 Conflict of Interest Policies, 3.5 Learning Environment/Professionalism, 9.9 Student Advancement and Appeal Process | N/A | |
| 1.11.3 UW Employee-Student Romantic Relationships and Conflicts of Interest | 5/12/17 | TBD | 1.2 Conflict of Interest Policies, 3.5 Learning Environment/Professionalism, 9.9 Student Advancement and Appeal Process | ||
| 1.12 UW Nondiscrimination and Non-retaliation Policy | 8/14/20 | TBD | 3.4 Anti-Discrimination Policy | ||
| 2) General Policies and Standards | 2.1 Technical Standards Policy | 9/14/21 | TBD | 10.5 Technical Standards | Vice Dean for Academic, Rural and Regional Affairs Associate Dean for Student Affairs Assistant Dean for Student Development |
| 2.2 Compliance Requirements Policy | 8/11/20 | TBD | 12.7 Immunization Requirements and Monitoring | Student Affairs Regional deans |
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| 2.2.1 Basic Life Support Requirements, Procedures & Guidelines | 8/11/20 | TBD | 12.7 Immunization Requirements and Monitoring | Student Affairs Regional deans |
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| 2.2.2 Criminal Background Check Requirements, Procedures and Guidelines | 8/11/20 | TBD | 12.7 Immunization Requirements and Monitoring | Student Affairs Regional deans |
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| 2.2.3 Universal Precautions/Infection Control Training Requirements, Procedures & Guidelines | 8/11/20 | TBD | 12.7 Immunization Requirements and Monitoring | Student Affairs Regional deans |
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| 2.2.4 Immunization Requirements, Procedures & Guidelines | 8/11/20 | TBD | 12.7 Immunization Requirements and Monitoring | Student Affairs Regional deans |
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| 2.2.5 Data Stewardship and HIPPA Training Requirements, Procedures & Guidelines | 8/11/20 | TBD | 12.7 Immunization Requirements and Monitoring | Student Affairs Regional deans |
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| 2.2.6 Clerkship Site Compliance Requirements | 8/11/20 | TBD | 12.7 Immunization Requirements and Monitoring | Student Affairs Regional deans |
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| 2.3 Needlestick, Blood, Tissue, and Blood Fluid Exposure Protocol | 7/27/21 | TBD | 12.8 Student Exposure Policies/Procedures | Laura Ellis | |
| 2.4 UW Medicine Safeguarding the Privacy and Security of Protected Health Information Policy | TBD | ||||
| 2.5 UW Alcohol and Drug Abuse Policy | 3/28/16 | TBD | 3.5 Learning Environment/Professionalism | N/A | |
| 2.6 Drug Use and Testing Policy | 4/19/23 | TBD | 3.5 Learning Environment/Professionalism | ||
| 2.7 Federal Educational Rights and Privacy Act (FERPA) Compliance Policy | 8/11/20 | TBD | 11.5 Confidentiality of Student Educational Records, 11.6 Student Access to Educational Records | ||
| 2.8 Malpractice Liability Insurance Policy | 8/19/20 | TBD | Student Affairs | ||
| 2.9 Technology Requirements | 8/11/20 | TBD | Student Affairs | ||
| 2.10 UW Student International Travel Policy | 8/11/20 | TBD | 11.3 Oversight of Extramural Electives | ||
| 2.11 Financial Responsibility Policy | 8/11/20 | TBD | |||
| 2.12 Student Fee Input | 8/11/20 | TBD | 5.3 Pressures for Self-Financing | ||
| 3) Admissions | 3.1 Admissions Values Statement | Unclear | |||
| 3.2 Applicant Profile Policy | 8/11/20 | 10.1 Premedical Education/Required Coursework, 10.3 Policies Regarding Student Selection/Progress and Their Dissemination, 10.4 Characteristics of Accepted Applicants, 10.5 Technical Standards | |||
| 3.3 Admissions Requirements and Selection Factors Policy (Effective through entering class of 2022) | Oct. 2020, changes will go into effect for E-23s | 10.1 Premedical Education/Required Coursework, 10.3 Policies Regarding Student Selection/Progress and Their Dissemination, 10.4 Characteristics of Accepted Applicants, 10.5 Technical Standards | Admissions Executive Committee | ||
| 3.4 Admissions Requirements and Selection Factors Policy (Effective through entering class of 2023) | Oct. 2020, changes will go into effect for E-23s | 10.1 Premedical Education/Required Coursework, 10.3 Policies Regarding Student Selection/Progress and Their Dissemination, 10.4 Characteristics of Accepted Applicants, 10.5 Technical Standards | Admissions Executive Committee | ||
| 3.5 Matriculation Deferral Policy | 2/2/20 | Admissions Executive Committee FCAA |
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| 3.6 Transfer/Advanced Standing Policy | 6/8/22 | 10.7 Transfer Students | |||
| 3.7 Foundations Phase Site Assignment Policy | 8/11/20 | 10.9 Student Assignment | |||
| 4) Concurrent Degrees and Oral Maxillofacial Surgery (OMS) Program Policies | 4.1 Concurrent Degrees and Oral Maxillofacial Surgery Program Policy | 3/26/21 | FCAA | ||
| 5) Curriculum Overview | 5.1 Curriculum Overview | ||||
| 5.2 Curriculum Oversight & Management | |||||
| 5.3 Special Curricular Programs & Opportunities | |||||
| 5.4 Faculty Appointments Policy | 4.2 Faculty Appointment Policies | ||||
| 5.5 Clerkship Site Approvals | |||||
| 6) Curriculum Policies & Requirements | 6.1 MD Program Graduation Requirements Policy | 3/26/21 | 9.9 Student Advancement and Appeal Process | FCAA | |
| 6.2 Academic Requirements Policy | 4/12/22 | 9.9 Student Advancement and Appeal Process | FCAA | ||
| 6.3 Credit Limit in a Specialty Policy | 5/4/21 | 6.8 Education Program Duration, 8.8 Monitoring Student Time, 9.9 Student Advancement and Appeal Process | Assistant Dean for Clinical Curriculum Curriculum Committee Departmental Clerkship Directors |
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| 6.4 USMLE Step 1 Examination Policy (Effective Academic Year 2018-2019) | 10/5/20 | 9.9 Student Advancement and Appeal Process | Curriculum Committee FCAA |
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| 6.5 USMLE Step 1 Examination Policy (Effective Academic Year 2019-2024) | 10/5/20 | 9.9 Student Advancement and Appeal Process | Curriculum Committee FCAA |
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| 6.6 USMLE Step 1 Examination Policy (Effective Academic Year 2024-Present) | 10/6/20 | 9.9 Student Advancement and Appeal Process | Curriculum Committee FCAA |
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| 7) Attendance and Participation | 7.1 Attendance and Absentee Policy - Foundations Phase | 3/28/22 | 8.8 Monitoring Student Time | Foundations Committee Curriculum Committee |
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| 7.2 Attendance and Absentee Policy - Clinical Phase | 3/20/23 | 8.8 Monitoring Student Time | Patient Care Committee Explore & Focus Committee Curriculum Committee |
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| 7.3 Student Access to Anticipated Healthcare Policy | Mar-23 | 8.8 Monitoring Student Time | Patient Care Phase Committee Explore & Focuse Phase Committee |
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| 7.4 Registrar Drop (Formally Course Withdrawal) Policy | 6/8/21 | Associate Dean for Student Affairs FCAA |
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| 7.5 Extracurricular Clinical Experience Policy - Foundations Phase | 3/28/22 | 6.5 Elective Opportunities | Foundations Committee | ||
| 7.6 Student Work Hours Policy | 10/28/24 | 8.8 Monitoring Student Time | Foundations Committee Patient Care Committee Explore & Focus Committee Curriculum Committee |
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| 8) Assessment, Evaluation, Exams and Grading | 8.1 Assessment Policy | 3/31/21 | 8.7 Comparability of Education/Assessment, 9.4 Assessment System, 9.7 Formative Assessment and Feedback, 9.8 Fair and Timely Summative Assessment | Curriculum Committee | |
| 8.2 Narrative Assessment Policy | 8/11/20 | 9.5 Narrative Assessment | Curriculum Committee | ||
| 8.3 Foundations Assessment Policy | 11/22/21 | 9.4 Assessment System, 9.6 Setting Standards of Achievement, 9.8 Fair and Timely Summative Assessment | Foundations Phase Committee | ||
| 8.4 Exam Reschedule Policy - Foundations Phase | 8/10/23 | 8.4 Evaluation of Educational Program Outcomes, 8.7 Comparability of Education/Assessment, 9.4 Assessment System, 9.8 Fair and Timely Summative Assessment | Patient Care Phase Committee Explore & Focus Phase Committee |
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| 8.5 Exam Reschedule Policy - Clinical Phase | 1/30/23 | 8.4 Evaluation of Educational Program Outcomes, 8.7 Comparability of Education/Assessment, 9.4 Assessment System, 9.8 Fair and Timely Summative Assessment | Patient Care Phase Committee Explore & Focus Phase Committee |
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| 8.6 Exam Environment Policy - Foundations Phase | Unknown | 9.4 Assessment System, 9.7 Formative Assessment and Feedback | PEAC Foundations Committee |
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| 8.7 Exam Environment Policy - Clinical Phase | 3/31/21 | 9.4 Assessment System, 9.7 Formative Assessment and Feedback | PEAC Patient Care Committee Explore & Focus Committee |
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| 8.8 Academic Grading Policy | 12/13/22 | FCAA | |||
| 8.9 Clerkship Grading Policy | 11/1/21 | 9.8 Fair and Timely Summative Assessment, 11.1 Academic Advising and Academic Counseling, 11.6 Student Access to Educational Records | Curriculum Committee FCAA |
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| 8.10 Academic Grievance and Appeal Policy | 6/18/18 | 9.9 Student Advancement and Appeal Process, 11.6 Student Access to Educational Records | Curriculum Committee | ||
| 8.11 Foundations Phase Remediation for Blocks and Thread Policy | 11/2/21 | 9.7 Formative Assessment and Feedback | Foundations Phase Committee | ||
| 8.12 Clinical Phase Incomplete Grade Policy | 10/28/24 | 8.7 Comparability of Education/Assessment, 9.4 Assessment System, 9.7 Formative Assessment and Feedback, 9.8 Fair and Timely Summative Assessment | Patient Care Phase Committee Explore and Focus Phase Committee |
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| 9) Clerkships | 9.1 Clerkship Scheduling Policy | 3/31/21 | 6.8 Education Program Duration, 8.8 Monitoring Student Time | Registrar Associate Dean for Curriculum Curriculum Committee |
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| 9.2 Time in Seattle Policy | 5/6/19 | Curriculum Committee | |||
| 9.3 Explore and Focus Phase Track Policy | 2/27/23 | 6.2 Required Clinical Experiences, 6.8 Education Program Duration, 8.8 Monitoring Student Time | Assistant Dean for Clinical Curriculum Explore & Focus Committee Curriculum Committee |
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| 9.4 Clerkship Housing and Transportation Policy | 8/11/20 | ||||
| 9.5 Medical Student Use of EHR During Clerkship Policy | 3/2/15 | 6.2 Required Clinical Experiences | Assistant Dean for Clinical Curriculum | ||
| 9.6 Clerkship Communication Policy | 11/2/23 | Assistant Dean for Clinical Curriculum Patient Care Committee |
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| 9.7 Clinical Electives Policy | 10/19/23 | 9.9 Student Advancement and Appeal Process, 11.2 Career Advising | Registrar Associate Dean for Curriculum Curriculum Committee |
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| 10) Visiting Medical Students | 10.1 Visiting Medical Student Policy | 8/11/20 | 10.8 Visiting Students | Academic Affairs | |
| 10.2 Non-UW Medical Student Access to Educational Facilities Policy | 8/11/20 | 10.8 Visiting Students | |||
| 11) Expected Standards of Performance and Student Progress | 11.1 Effective E-21 and Subsequent Cohorts: Student Progress Committee Policies and Operating Guidelines | 12/13/22 | 10.3 Policies Regarding Student Selection/Progress/Their Dissemination | Associate Dean for Student Affairs Vice Dean for Academic, Rural and Regional Affairs Student Progress Committee |
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| 11.2 Effective E-22 and Subsequent Cohorts: Student Progress Committee Policies and Operating Guidelines | 12/13/22 | 10.3 Policies Regarding Student Selection/Progress/Their Dissemination | Associate Dean for Student Affairs Vice Dean for Academic, Rural and Regional Affairs Student Progress Committee |