Friday, June 21, 2024 12:30 p.m. update
The administrative Listservs have been updated for 2024-25. Aux lists have been discontinued. Walter is now going to wait to hear back from anyone with issues and start to make his way through a partial list of students who need to be on more than one Listserv. Important reminders:
- You may not see a lot of traffic on your Listservs, because there is not a lot of traffic on your Listservs – yet.
- We will get messages from students who say they are not subscribed to a Listserv, when they are subscribed to a Listserv. The issue is that Outlook is not showing them the message. Before reporting a Listserv is ‘missing,’ please put the name of the Listserv into the Outlook search bar. For example, this is what it looks like to search for Medyr2ad in Outlook:
Most times, Outlook will then show you your messages.
But for sure, there could be an error in databases or spreadsheets. Or you might need to be on a different or additional Listserv than the one(s) in our records. Let Walter know at medlistserv@uw.edu.
Tuesday, June 18, 2024 2 pm update
Lists of students are still being compiled in the official student database, so it now looks like the Listserv rollover will take place, Friday, June 21, because Wednesday is a state holiday and Thursday involves production of the weekly student e-newsletters.
Aux lists will still be in operation, with the 2023-24 distribution lists, through Friday morning. After then, people who still send messages to the Aux lists will get this message:
Thank you for emailing this Listserv. To reduce the number of emails sent to students, the Aux Listservs are no longer in operation as of June 20, 2024. Read more here: https://education.uwmedicine.org/blog/2024/06/06/message-about-the-medical-student-aux-listservs/ .
- If you are a student, please see that link for a message about the Listservs alternative.
- If you are faculty or staff, please see advice here for what to do with former Aux messages: https://education.uwmedicine.org/medical-student-listservs-101-v2/
We are not putting email addresses in this reply message since numerous Spammers will see this message while trying to Spam our lists. Thank you for your patience in going to the websites for more information.
Advance troubleshooting information
If you are smart enough to be looking at this now – and that makes you savvy as heck – here’s important troubleshooting information to know in advance:
- You may not see a lot of traffic on your Listservs, because there is not a lot of traffic on your Listservs – yet.
- We will get messages from students who say they are not subscribed to a Listserv, when they are subscribed to a Listserv. The issue is that Outlook is not showing them the message. Before reporting a Listserv is ‘missing,’ please put the name of the Listserv into the Outlook search bar. For example, this is what it looks like to search for Medyr2ad in Outlook:
Most times, Outlook will then show you your messages.
But for sure, there could be an error in databases or spreadsheets. Or you might need to be on a different or additional Listserv than the one(s) in our records. We will provide information, once the Listserv migration is over, for you to let us know.
Friday, June 14, 2024 update
We have begun creating some of the 64 spreadsheets that are part of this transition. Here is our rough plan for the coming week:
- Monday, Jan. 17, 2024: We will save the names of faculty and staff who remain on each Listserv. For example, if you were a staff person who received md2Seattle updates 2023-24, you will receive the same updates on the 2024 md2Seattle list 2024-25.
- Tuesday, Jan. 18, 2024. Assuming the official database is updated as scheduled, we will begin creating new distribution lists for the MS4 students (last year’s MS3s) and MS3 students. If all goes well, we should also be able to create the lists for MS2s.
- How far we get will directly depend on how much content has to be added to the upcoming student e-newsletter coming out Thursday.
- Wednesday, Jan. 19, 2024: State Holiday.
- Thursday, Jan. 20, 2024. By this day, current medical students (MS2-MS4) should be notified that their new lists are ready. We will shut down the Aux lists when the student e-newsletter has been approved for that day and Walter has time available. For a limited time, we will hold posts from anyone who tries to post to an Aux list and notify them of the change if they have missed the numerous communications.
- Friday, Jan. 21, 2024: We will begin making adjustments for students who need to be on more than one class Listserv.
Original post: Listserv email distribution lists will be updated later this month
The distribution lists for the medical student Listservs are scheduled to roll over from June 18 to 21. The communications office will seek to automatically subscribe students to the Listserv for the class in which they will be enrolled in the upcoming academic year – for example medyr3ad will be reaching this fall’s third-year students.
Students are required to be on the list that corresponds to their class.
If there is content that you want to send in mid-June to a current Listserv lineup, please send it to that Listserv by noon Monday, June 17, 2024.
We know communications are important to you, and you are eager to be on the right lists. We will post live updates as Listservs are updated on this 2024 Listserv rollover updates page and on the Listservs. We’ll communicate when the rollover is complete, and there will be many opportunities to adjust the distribution list. If you need to be on several lists, we will make sure that happens.
If you have questions about Listservs in general, please see the newly updated Medical Student Listservs 101 page.