Medical Student Listservs 101

This page provides the ground rules for, and useful tips about, the medical student Listservs as of June 2024. If you have questions about the Listservs, please see the FAQ below. 

The UW School of Medicine maintains numerous email mailing lists, referred to as Listservs, that correspond to the varying classes that medical students belong to. The purpose of these mailing lists is to keep students informed of SOM-related news, class & exam announcements, schedule changes, etc., and to provide a place where students can keep in contact with each other.  

The lists are managed by Walter Neary, program specialist (medlistserv@uw.edu and wneary@uw.edu).  In all, there are 16 email lists that are administered by the Academic Affairs office. The email addresses are as follows: 

Administrative Listservs are used for things that students ~need~ to know or are otherwise important to their education. These include daily tasks, class information, and information needed for graduation.

There are additional lists by Foundations site. 

  • md1seattle@uw.edu  – Goes out to all students at the Year 1 Seattle site. 
  • md1msu@uw.edu  – Goes out to all students at the Year 1 Montana State University site. 
  • md1spn@uw.edu  – Goes out to all students at the Year 1 Spokane site. 
  • md1uaa@uw.edu  – Goes out to all students at the Year 1 University of Alaska site. 
  • md1uwy@uw.edu  – Goes out to all students at the Year 1 University of Wyoming site. 
  • md1uid@uw.edu  – Goes out to all students at the Year 1 University of Idaho site. 
  • md2seattle@uw.edu – Goes out to all students at the Year 2 Seattle site. 
  • md2msu@uw.edu – Goes out to all students at the Year 2 Montana State University site. 
  • md2spn@uw.edu – Goes out to all students at the Year 2 Spokane site. 
  • md2uaa@uw.edu – Goes out to all students at the Year 2 University of Alaska site. 
  • md2uwy@uw.edu – Goes out to all students at the Year 2 University of Wyoming site. 
  • md2uid@uw.edu – Goes out to all students at the Year 2 University of Idaho site. 

If you were here before June 2024, you may have used Auxilliary Listservs. Aux lists have been discontinued. For an explanation, please see this email from Dr. Suzanne Allen about the aux Listservs

So what should you do with messages you previously sent to Aux lists?

If you are a student:

MSA has created a student-run Facebook group, UW Med Dawgs. If you have a message about student group activities, requests for volunteers, housing opportunities, or items for sale, you can do so on UW Med Dawgs with a personal Facebook account.

If you are faculty or staff:

  • If your message is time-sensitive or vital, you can use the administrative list above that is most appropriate for the audience.
  • Students report that they receive too much email, so we encourage you to share the news through our student e-newsletter which is published every Thursday afternoon.
    • You can send information for the student e-newsletter to wneary@uw.edu and uwsomcom@uw.edu.
    • Your content should take the form of a newsletter story, which is written in third person. If you are not familiar with submitting news stories, no problem, you can use our content sharing form.
    • The deadline to submit newsletter content is 4 p.m. on the Wednesday preceding publication.

 

The most common reason people don’t seem to be getting messages is that the messages are going to a place in Outlook that you might not recognize. The easiest way to find messages is to put the name of the listserv into the search bar on top of outlook. Here’s an example of what that looks like:

screenshot of a search in Outlook

The most common reason is that whoever is emailing to the listserv is also cc’ing, or bcc’ing, your personal email address. You’re welcome to forward the message to medlistserv@uw.edu and we can help troubleshoot what’s going on.

Listservs are designed to allow members of a listserv to send messages to each other. When a message comes in from someone who is not part of the listserv, then it may be held for moderation. In general, we pass along any email from a UW address. If we receive an email that is not from a UW address, we seek to determine the relationship to UW and to our medical students before making a decision whether to pass the message through or not.

The idea of all this, of course, is to avoid Spam. Just as you can email a listserv address, so can a Spammer. That’s why moderation is necessary.

But if you have UW business and medical students should see your message, no worries. If you don’t belong to the listserv – if you don’t get messages from that listserv – there are two options:

  • If you are a member of faculty or staff, you can be placed on a list that will allow you to email the group anytime without moderation. To be placed on that list, email medlistserv@uw.edu with the name of the specific listserv(s) that you wish to post to.
  • If you only message a listserv rarely – maybe you’ll only need to send a message once – another option is to simply let your message be moderated. Walter or someone else will see the message, and pass it along as soon as possible. There’s no harm done other than a slight delay.