UW Course Applications

Clerkships must gain final approval by the UW Curriculum Committee before students can be registered. This is the workflow for course approval by the University of Washington:

1. Department fills out application online
2. Department Chair (or designated approver) approves application
3. School Of Medicine approves application at two levels:
   1. SOM Curriculum Committee (SOM Clerkship Applications need to be approved for this approval to take place)
   2. SOM Dean/VC
4. UW Curriculum approves application in Kuali and then confirms application for review at a monthly UW Curriculum Committee Meeting
5. Once approved, UW Curriculum add the course to Kuali and the Student Database

Curriculum Committee Deadlines

• All course applications must be submitted and through the Kuali approval flow by Noon on the day of the deadline in order for the application to be reviewed at that month’s UW Curriculum Committee meeting.
• We suggest that you turn your applications in to SOM Curriculum one week before the UW Curriculum deadline to ensure all approvals are in place, and to give time to fix any issues that your application may be sent back for.
• The UW Curriculum Office takes a summer hiatus, so if you have a new course you want to offer for an upcoming academic year you will need to complete that application process by late Spring in order to make the availability deadlines.

You will need to submit a new course application each time you add a new clerkship or add a new site to an existing clerkship. New course applications are submitted online through Kuali.

• Step-by-Step Instructions for submitting a new course application in Kuali
• Example New Course Application
  
  • The sections you need to fill out are highlighted – pay attention to these sections:
    • Credits: 2 wks = 4 cr, 4 wks = 8 cr, 6 wks = 12cr, * = variable credits
    • Administrative Contact Information: Clerkship Administrator or departmental Curriculum Coordinator (not the preceptor)
    • Activities & Hours: Other & Total – 40+;
    • Explanation: Clerkship X-weeks full/part time
    • Grading: Standard

Course change applications should be submitted online via Kuali. You will need to submit a course change application if you want to make changes such as:

• Change a course name (ex. updating from Group Health to Kaiser Permanante)
• Change credits (ex. make a course variable credit or put a limit on the maximum credits a students can take the course for [ex. 4, max. 8])
• Add or drop prerequisites
• Change a course description
• Update learning objectives
• Drop a course that will no longer be offered

Check course information including official course name, credits, and prerequisites in the UW Course Catalog 

• Step-by-Step Instructions for changing a course in Kuali
• Example Course Change Application
  • Only fill out:
    • Sections you are changing (ex. credits)
    • Justification for the changes
    • Administrative contact information.
  • Important: Changes such as updating learning objectives require an updated syllabus.