Time Schedule

Time Schedule Overview

  • The Time Schedule is the official UW record of courses offered each quarter.
  • All clerkships must be added to the UW Time Schedule in the quarter they are offered in order for students to receive credit.
  • Departments are responsible for ensuring entry in the Time Schedule for their courses.
  • Some departments have a designated Time Schedule Coordinator, while other do not have a designated person and the responsibility falls to the Clerkship Administrator.
    • Email times@uw.edu to get Time Schedule construction access.
  • SOM Curriculum will not add a new clerkship to eValue until confirmation that the course has been added to the Time Schedule.

Using the Time Schedule

Time Schedule Construction System

Time schedule Construction is used for permanently adding clerkships to the Time Schedule during the normal construction period. If you have not entered your new course into the Time Schedule Construction System for every relevant quarter your course is not permanently in the Time Schedule and you will run into issues with grade submission after the clerkship has ended. Our Time Schedule Construction Guide gives step-by-step instructions on entering clerkships into Time Schedule Construction.

  • Note that once you have entered a clerkship into Time Schedule Construction the course information will roll over each year until you change or delete it. This means, for example, if you enter a clerkship for Winter 2023, it will roll over to Winter 2024, and all subsequent winter quarters.
  • Check the Time Schedule Production Calendar (links below) for all relevant dates to enter your course into the Time Schedule.
  • If the quarter you need to enter your course into is closed (i.e., the construction deadline has passed) you can temporarily enter it into the Time Schedule or a specific quarter/year (see Time Schedule Updates below), but you will need to go back into the Time Schedule Construction System for when that quarter opens again for the next year in the to permanently enter it into the Time Schedule.

You are able to make changes or add a clerkship to the Time Schedule after the construction deadline has passed. Changes can be made one of two ways:

  • Time Schedule Update System  
    • Use for changes such as adjusting enrollment limits or adding a grade submission delegate
  • Health Sciences Time Schedule Add Form
    • Use to add clerkships after the Time Schedule Construction deadline has passed
      • IMPORTANT: Information for clerkships added this way WILL NOT roll over to the time schedule for the next year and you will need to add the clerkship to the Time Schedule for the following academic year. Check back with the Time Schedule Production Calendar for dates when the Time Schedule Construction System is open for future quarters.

We will contact you if a grade is submitted for a clerkship that is not in the Time Schedule.

Time Schedule Construction Guide

We have put together a time schedule construction guide to help you get started with time schedule construction and the process of adding clerkships to the time schedule after construction deadlines have passed. This is meant as a general guide – check with your department for any department-specific requirements

The Health Sciences Time Schedule Office periodically offers Time Schedule training, as does the UW Time Schedule Office (although these may not be relevant to clinical departments).

Time Schedule Links