8.4 Exam Reschedule Policy – Foundations Phase


This policy applies to all medical students in the Foundations Phase enrolled at University of Washington School of Medicine (UWSOM).

Policy Statement: 

Students may request the rescheduling of an examination during Foundations under the following circumstances: 

  1. Personal Illness  
  2. Personal/Family Emergencies: Examples of emergencies may include, but are not limited to, accidents, hospitalizations, or death of a close family member. 
  3. Personal Events: No more than once per term (3 total in the Foundations Phase), a student may request to reschedule an exam to attend an important event (e.g., wedding of close family member, presentation at a professional meeting, etc.). Students on academic probation are not eligible to reschedule exams for personal events. 


  1. The student must complete the Foundations Exam Reschedule Attestation Form prior to the start of the exam (or as soon as possible if there are extenuating circumstances). In instances where the student is requesting an exam reschedule for a personal event, this form must be completed as soon as a conflict with the exam date is identified. The attestation form will be sent to the student’s Foundations Dean. 
  2. Due to the unique nature of pin tests and the resources required, requests to reschedule a pin-test for a personal event will not be approved.   
  3. Once a student starts an exam, it will be scored, and no retake opportunity will be given unless a medical emergency or technical issue occurs during the exam that prevents the completion of said exam.  
  4. Whenever possible, make-up exams should be scheduled before the student’s next exam.  


Anchorage Exam Reschedule Form
Bozeman Exam Reschedule Form
Laramie Exam Reschedule Form
Moscow Exam Reschedule Form
Seattle Exam Reschedule Form
Spokane Exam Reschedule Form


  1. Students: It is the responsibility of students to complete the Foundation Exam Reschedule Attestation Form, providing accurate and timely information for their rescheduling request.
  2. Foundations Dean/Designated Authority: The Foundations Dean or designated authority will communicate to the student in a timely manner the new examination date and discuss the necessary arrangements. Communication should occur within 3 business days of receiving the attestation form.

Policy Review: This policy will be reviewed annually to ensure its effectiveness and relevance to the institution’s needs. Any necessary updates or modifications will be communicated to students in a timely manner.

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