A message from the Registration and Scheduling team: Important timelines
For students who were part of the Match: Congratulations on your Match! You may have already received paperwork to send to your programs as you prepare for residency. If not, it will likely start to arrive within the next few weeks or months.
Instructions for submitting paperwork varies state by state in which you matched, so it is very important that you read through instructions carefully and save this email and attachments for future reference. The “Info for UW SOM Grads” PDF will be especially helpful throughout your career as you renew your license / apply for licenses in different states, etc.
IMPORTANT TIMELINES:
- Transition to Residency (TTR): Monday, May 15 to Thursday, May 25. We can verify that your requirements are complete once all your grades, including your Transition to Residency grade, are submitted by the department. Please register now if you haven’t already! SLN: 17236 You will need to be registered for TTR before any residency paperwork/letters can be generated. Instructions are here.
- Physician’s Oath and Hooding Ceremony: Saturday, May 27, 2023
- Official Graduation Date: June 9, 2023. This will be the date your Doctor of Medicine degree is listed as conferred on your transcript and will be the date on your diploma. Physician’s Oath and Hooding Ceremony is NOT your official graduation date.
- Spring 2023 Grades will start to be posted to your transcript beginning June 14, 2023 (most will be posted later in June/early July).
- Doctor of Medicine Degrees: Most will be posted to transcript in late June and early July after all grades have been received and verified on your transcript record. We can verify that your Doctor of Medicine degree is awarded once it is posted to transcript. Contact regoff@uw.edu with transcript questions, as transcripts are managed by The Office of the University Registrar, not the School of Medicine.
- Diplomas: Official diplomas are mailed to your address selected in MyUW two to three months following graduation. Check MyUW to make sure you’ve selected the correct address for your diploma to be sent to. Electronic, or CEDiplomas, can only be sent after the physical copy of your diploma has been sent. You may purchase a $20 “Replacement Diploma” if your diploma is needed earlier. Contact diploma@uw.edu with any questions, as diplomas are managed by The Office of the University Registrar, not the School of Medicine.
Please note that our staff is working hybrid and the best way to get in touch is through email. Forms/letters that must be sent via mail or fax may take longer than usual to send. Email is highly recommended if possible. We appreciate your understanding and patience.
A message from the Transition to Residency team
We wanted to share updates about Transition to Residency.
This year’s course will consist of two weeks from May 15 to 25: the first week is virtual and the second week is in-person in Seattle.
The second Monday, May 22, will have a late start at noon PT to allow you time to travel to Seattle on Monday morning if you prefer. While we know the end of medical school can be very busy, we hope to make the most of your time in Seattle with exciting hands-on sessions, intern-skill simulations, engaging in-person lectures, and opportunities to network with others in your specialty.
The start of residency can be very intimidating, so we hope this course will arm you with the practical, just-in-time skills you need to thrive.
Our session lists and descriptions are now live on Canvas for you to review.
- We hope to have enrollment begin on Monday, April 17
- We hope to release the schedule by Monday, April 10, to give you one full week to plot out your sessions so that on April 17 you’ll know just what you need to sign up for
We have provided specialty specific lists of “highly recommended,” “recommended” and “elective” for each specialty, but encourage you to select any sessions that are most relevant to your personal interests and future specialty. Our goal is to provide you with training that will help you thrive in the first three months of residency when the learning curve can feel the steepest, so keep this in mind when selecting your sessions.
Here are some things to start thinking about:
- Travel and Lodging: Here is information that will help you plan: Your day-to-day attendance will vary based on the sessions you are enrolled in. The second, in-person week is Monday, May 22 to Thursday, May 25. We ask that you be available in Seattle from noon to 5 p.m. on Monday, May 22, and 8 a.m. to p.m. Tuesday, May 23 to Thursday, May 25. Once you are enrolled in sessions in April, you will receive an individualized schedule and know what your day-to-day will look like.
- Canvas: Please take a look at the TTR Canvas site (https://canvas.uw.edu/courses/1641611) for some basic logistic and session information.
- Advanced Life Support: Some of you may have learned that your residency requires that you have a current ACLS/BLS/etc. certification before beginning residency. TTR does not offer any such certification, so you will need to pursue this certification independently.
STORY SLAM—MORE SUBMISSIONS NEEDED
Story Slam is a unique opportunity for students to share their unique experiences in medical school in a storytelling fashion with their class. Story Slam is patterned after the podcast The Moth. We are looking for a wide range of stories that reflect the authentic experiences of this graduating class. Please think about yourself or consider nudging a classmate that you know has an important story to tell. Please see the following link to make a submission: https://docs.google.com/forms/d/e/1FAIpQLScVh7LMZdr7TWVUoPvl_uif4wMBDYbjNAv4KZFaUxzlg3_hyQ/viewform?usp=sf_link
RESEARCH SYMPOSIUM—PRESENTERS NEEDED
Did you complete a project during medical school that you are excited about? We invite all graduating medical students to submit an abstract of your scholarly work to be considered for the fifth annual Medical Student Scholars Symposium, Tuesday, May 23, 2023, during our in-person Transition to Residency class (9:15 to 10:25 a.m.).
This is a celebration to highlight projects our students have accomplished along their journey to becoming a physician. Students whose abstracts are accepted will be invited to give an 8- to10-minute presentation of their work at the symposium to an audience of friends, family and faculty. Please submit a PDF abstract to somiii@uw.edu by April 7, 2023. Please see this document for more information.
We will reach out again in April with more details on enrollment. We are so excited for you to be one big step closer to becoming a physician and can’t wait to celebrate with you in May!
ICYMI: AAMC webinar shares how to file taxes as a medical student or upcoming resident
Filing taxes is important during and after medical school. “Filing Taxes as a Medical Student or Upcoming Resident,” will touch on topics and proper procedures you should adhere to when deciding if you should file, when to file and what documents or information you need to do so. The presenters will discuss the implications that filing taxes may have when looking at student loan repayment options.
When: Friday, March 31, 2023, at 10 a.m. AK, 11 a.m. PT, noon MT.
Register to attend the webinar.
Latest update about the GQ Survey
This is a message from Sara Kim, Ph.D., associate dean for Educational Quality Improvement: For the first time since we have been tracking the AAMC Graduation Questionnaire response rates, you helped exceed the national response rate for two weeks in a row. Our response rate is now 47 percent (up 7 percentage points from last week) compared to the national rate of 44 percent. Thank you so much for your sustained contribution of your time and input out of your busy schedule.
It’s official: Montana is the first cohort to break through the 80% response rate (82 vs. 79 percent last week). You are simply amazing. My heartfelt thanks to the rest of the campuses including Spokane (41 vs. 32 percent), Idaho (49 vs. 41 percent), Seattle (38 vs. 30 percent), and Alaska (57 vs. 50 percent). After making a big splash last week, Wyoming is at rest at 56 percent – only 24 percentage points short of the goal.
Thank you all. On May 22 during the Transition to Residency, Academic Affairs will be hosting a lunch to thank you and provide time for you to complete the survey and socialize with one another.
Beginning next Tuesday, you will also receive a link to complete the Explore & Focus Phase survey, and I will share more details next week about the significance of your input along with a list of incentives. You are welcome to complete the surveys now or by May 22.
- 1 Amazon Kindle ($100 worth)
- 2 Amazon Fire Tablets ($60)
- 3 Portable Chargers ($50)
- 2 Wireless Earbuds ($50)
- 1 Portable Bluetooth Speaker ($20)
- 1 USB Charging Station ($20)
Thank you again!
In case you missed it, here is the previous newsletter for MS4s.