MS3 Class Information – October 28, 2021

Privacy, Confidentiality, and Information Security Compliance Deadline:  Sunday, 11/15/21

UW Medicine requires all medical students to learn how to properly safeguard confidential information and comply with standards for personal accountability for data stewardship.  Students need to view the attached presentation and review, sign, and return the attached Privacy, Confidentiality, and Information Security (PCISA) form to SOM compliance staff.

This is an annual SOM and UW Medicine compliance requirement.

All students, including concurrent degree/MSTP students and students on a leave of absence are required to maintain compliance.

Please complete the following in order to meet the UW Medicine Data Stewardship requirements:

  1. Please view the attached Personal Accountability slides.  There are 18 slides plus some resources pages.  The main points being:
    • ENCRYPT your devices, never leave PHI in your car
    • Watch out for phishing
    • Don’t talk about patients on social media, even if you don’t mention names
    • If an unencrypted device that is storing PHI is lost or stolen it is bad, very bad (UW subject to investigations, fines, lawsuits, sanctions etc.)
  1. Once done viewing the slides, download the form from this link: http://depts.washington.edu/comply/docs/002_F1.pdf.

Fill in these fields as such:

    • Department:  SOM
    • Job Title:  Medical Student
    • Supervisor: Laura Ellis
  1. Return the signed form to us:
    1. Typewritten signatures are accepted as long as you also type your UW Student ID Number on the form and email it to us from your UW.edu email account.  Email form to somcompl@uw.edu.
    2. Please make sure it is returned as an attached as one PDF document labeled: Last Name, First Name, PCISA 2021.  We can also accept photos as one document.
  1. All completed PCISA forms will be countersigned and uploaded into your E*Value Personal Records 
  1. If you have follow-up questions on how to encrypt your devices, please reference the following UW Medicine ITS Security webpage at https://depts.washington.edu/uwmedsec/ OR email SOM Academic and Learning Technologies group at somalt@uw.edu.

Thanks very much for completing the training and encrypting your devices.  Feel free to contact us with any questions.

DEADLINE:  11/15/21

3 Career Planning Resources to Assist You With 4th Year Planning

Career Advising has created three key resources/tools to support you in career planning for your 4th year:

1. Specialty Preference & Career Planning Survey

Thank you for submitting answers to this survey over the past week so that we can better understand your specialty preferences. The survey will run two more times – once in November and once in December.

2. Resources To help You Plan for Your E&F Registration Appointments: 

A. Review the Career Advising’s 4th Year Planning webpage and follow the instructions.

B. Utilize the online Specialty Guides.

  • These contain 2021 updated information and replace the Career Advisors FAQ (purple PDF).
  • An enhanced resource with advice from Specialty Career Advisors on subinternships, APCs, electives, and preparing for residency application and interviews.

C. Use the Clinical Calendar for 4th Year Planning.

D. Review the “Guidelines for contacting Specialty Career Advisors,” on the Specialty Guides page to prepare you for future meetings with your Specialty Career Advisor/s.

3. Advising

After reviewing these resources, Career Advising can help if you still have questions. Our 1:1 appointment availability is limited this fall as we are assisting the Registration Team with E&F scheduling due to staffing shortages. As you have urgent questions, please come to daily Office Hours. Email responses may be delayed during this time. Thank you for your patience.

A. Office Hours via Zoom for Quick Questions (10 minutes): 12-1pm, Monday – Friday.

B. Secure a 1:1 session by making an appointment.

MS3 Autumn Class Meeting

  • 7-8PM Mountain
  • 6-7PM Pacific
  • 5-6PM Alaska

This meeting for WWAMI-wide MS3s will be led by Dr. Suzanne Allen and associates. The agenda is TBA.

Zoom link: https://washington.zoom.us/j/93679138747

Career Advising Student Advisory Board – Tip of the Month

Making your 4th year schedule can be difficult, but there are people who can help! You can meet with Career Advising and with people who have been in your shoes. 4th year students who applied to your specialty of interest, current residents, and physician mentors are great resources for scheduling advice! However, don’t stress too much about your schedule right now! You can always move it around up to six weeks before the start date…and almost everyone makes changes to their schedule as they develop interests over time and are in tune with when they’ll need breaks, more time for Step 2 studying, etc.

Written by Career Advising Student Advisory Board member, Shanelle Briggs and reviewed by a second BIPOC Board member, L’Oreal Kennedy.

MS3 – In case you missed it:

Here is a link to the October 21, 2021 Student Newsletter’s information for MS3s. That issue included the following:

  • Step 2 CK Registration & Preparation Zoom Meeting