MS4 Class Information – Nov. 3, 2022

Compliance deadline for data stewardship is Nov. 15

UW Medicine and UWSOM require medical students learn how to properly safeguard confidential information and practice good data stewardship. All students, including concurrent degree/MSTP students and students on a leave of absence are required to maintain compliance with this.

Students need to view the presentation “UW Medicine Data Stewardship” and review, sign, and return a Privacy, Confidentiality, and Information Security (PCISA) form to SOM compliance staff.

Please complete the following to meet the UW Medicine data stewardship requirements:

  1. Please view the personal accountability slides.  There are 18 slides plus some resource pages.  The main points are:
    • ENCRYPT your devices; never leave Protected Health Information (PHI) in your car.
    • Watch out for phishing.
    • Don’t talk about patients on social media, even if you don’t mention names.
    • If an unencrypted device that is storing PHI is lost or stolen it is bad, very bad. The UW subject to investigations, fines, lawsuits, sanctions and more.

2. Once done viewing the slides, download the Privacy, Confidentiality, and Information Security (PCISA) form.

Fill in these fields as such:

      • Department:  SOM
      • Job Title:  Medical Student
      • Supervisor: Laura Ellis

3. Return the signed form to Compliance by Nov. 15, 2022.

  • Typewritten signatures are accepted as long as you also type your UW Student ID Number on the form and email from your UW.edu account.  Email form to somcompl@uw.edu.
  • Please make sure it is returned as an attached as one PDF document labeled: Last Name, First Name, PCISA 2022.

4. All completed PCISA forms will be countersigned and uploaded into your E*Value Personal Records [uwmedicine.org] tab.

5. If you have follow-up questions on how to encrypt your devices, please reference the following UW Medicine ITS Security webpage at https://depts.washington.edu/uwmedsec/ OR email the UWSOM Academic and Learning Technologies group at somalt@uw.edu.

ICYMI: Your questions answered: Explore & Focus Scheduling – the 101

This will be of interest to MS3s and expanded MS4s. UWSOM has a website with information about E&F Scheduling [education.uwmedicine.org]. The registration team knows there’s a lot of information there, but they think it’s important that you review what’s there and the Guide to 4th Year Planning. [education.uwmedicine.org]  Many of the answers to your questions can be found on those websites.

Here are some Frequently Asked Questions and Answers:

What happens at E&F registration appointment #1?

You may schedule two courses:

  1. Either a Sub-I or APC, and
  2. Either Emergency Medicine or Neurology

How should I prepare?

We highly recommend that you complete the steps here [education.uwmedicine.org].

What do I do once I’ve received permission to take a course that is permission only?

Forward the email from the Clerkship Administrator to somreg@uw.edu and copy your assigned scheduler.

What if I’m late?

You have the entire 15 minutes allotted to you, and we will do as much as we can with the time remaining before your appointment ends. Appointments are back-to-back, so we can’t extend your time.

What if I need to reschedule?

Email somreg@uw.edu and copy your scheduler.

Have a great week!