Room Scheduling and Reservations

The 5th floor T-wing small group rooms are available for students, staff, and faculty to reserve throughout the academic quarters. Those interested in reserving the small group rooms should email us at somrooms@uw.edu

Requests should include the following:

  • Name of the event and the organization/group hosting the event;
  • Preferred location (e.g., T535 or T439);
  • Start and end time for the event;
  • Date(s) for the event;
  • Approximate number of people attending (e.g., 50 people);
  • AV needs;
  • Point of contact for event, as well as best email for that point of contact.

Please remember that these rooms are used by our School of Medicine required blocks/courses, and as a result, take priority in those rooms. Students, staff, and faculty can view availability on 25Live, the University’s scheduling software, and searching for the desired room.

Frequently Asked Questions

Yes. In addition to being able to reserve the 5th floor T-wing small group rooms, which includes T535, T540, and T550. Students, faculty, and staff can also reserve the fourth floor T-wing lecture halls (T439 & T345).

No. Unfortunately, the lecture halls that SOM Rooms can reserve are limited to what is called ‘blockout times’. These are specific periods of times in which the School of Medicine can use those two lecture halls.

Students, staff, and faculty can request the use of the T435 and T439 lecture halls during the School of Medicine blockout times. However, requests for the lecture halls outside of these blockout times must be made through Classroom Services through their online request form.

These blockout times are generally as follows:

  1. T435 is available from 1:30pm – 5:20pm every Monday through Friday;
  2. T439 is available from 12:30pm – 5:20pm every Monday through Friday, and 8am – 11:20am on Monday and Friday only.

Please note that the blockout times are subject to change term to term. Please contact somrooms@uw.edu for more information.

Generally, we try to complete requests within 24 to 48 hours of receiving your request.

Once we receive your email request, we will try to find an open time based off of our room availability. If there is no availability, we will try to provide alternatives. After a room location is identified, we will reply and attach a PDF to your email to confirm the room reservation.

Yes. All fifth floor T-wing classrooms are Zoom-compatible! Please refer to the T5 Room Quick Start Guide for instructions on how to set up Zoom meetings and wireless screen-sharing. For additional AV support, please email somaltsupport@uw.edu or call them at (206) 221-1534.

 

 

 

Yes. We encourage any faculty or staff who need rooms for multiple dates over the quarter to identify their needs at least one quarter prior to when they need the rooms and request those as soon as possible. Our fifth floor T-wing small group rooms and two fourth floor T-wing lecture halls are used for our required blocks and coursework, including Foundations of Clinical Medicine and the Clinical Phase of the curriculum. As a result, these rooms fill up quickly, as block and coursework schedules are locked down at least a quarter and a half prior to their start date.

If you know your schedule, please prioritizing sending the SOM Rooms team those requests as soon as possible. This will ensure that your requests are considered alongside the required blocks and coursework requests. If you are unable to do this, do not worry – the closer to the start of a required block or coursework, the better the chance of rooms freeing up due to a shift in scheduling.

As a general rule, please do not remove furniture from any of the 5th floor T-wing classrooms!

If furniture is moved around within the room, please ensure that the room is set back up to the original layout prior to your event. Failure to do so multiple times may result in decreased opportunity to reserve the 5th floor T-wing small group rooms. Students, staff and faculty can refer to the T-Wing Small Group Rooms Map to view the room layout or reach out to us at somrooms@uw.edu.

No. We can only complete reservations for the fifth floor T-wing small group rooms and the two fourth floor T-wing lecture halls during blockout times. Any other rooms located within the Health Sciences Building and surrounding buildings (e.g., South Campus Center & the Genome Building) must be requested through Classroom Services’ online request form. This will send an email to the Health Sciences Room Reservations team, who will then complete the request for you.

If the request is for a conference room in the E-wing (i.e., E308 or E309), or the A300 Suite (e.g., A325, A327, or A317), please contact a300@uw.edu to complete your room reservation.