What is Open Scheduling?
When E&F scheduling through the EVOS optimizer ends, you can adjust your E&F schedule by adding or dropping courses. This process is called Open Scheduling.
Requests are processed on a first come, first served basis.
How does Open Scheduling work?
- Check availability in eValue.
- Check course permission status in the Explore & Focus Catalog.
- Use the Manage Schedule Request tool in eValue to submit your drops and adds.
SOM Registration makes the change if possible (see below for more about this). An automatic email is sent through eValue once your request is processed.
How do I submit my schedule change request?
You will use the Manage Schedule Requests tool in eValue to request schedule changes.
Please keep in mind that the Manage Schedule Request tool is an Add/Drop tool, not a preferencing tool. We ask that students refrain from submitting multiple Add requests for the same timeframe, as it does not appear clear to the Registration & Records staff which course you want more over the other.
Please review our user guides and webinar below:
Manage Schedule Request Tool Webinar
Student Instructions eValue Manage Schedule Requests
Step by Step Schedule Change Student Instructions
What is the deadline for Open Scheduling?
You are able to make schedule changes during the entirety of your fourth year. Keep in mind that there are 6 week deadlines for all courses.
Drops or adds 6 weeks or less before the official start date of an E&F course require permission from the department clerkship contact. Your schedule change request (add/drop) must be received via the Manage Schedule Request tool by Friday at noon before the 6 week mark. Please review the 2025-2026 Six Week Add Drop Cheat Sheet.
I forgot to submit my request in eValue, but I emailed/called/talked to (select all that apply): (a) someone in the department (faculty, staff, preceptor) or (b) a dean or director or (c) a staff member I know…and they said ok to my change. That works, too, right?
No. Only SOM Registration has the ability to make course changes in eValue.
If a course is on your eValue schedule you’re enrolled for it; if a course is not on your eValue schedule you’re not enrolled for it. Departments/deans/and non-SOM Registration staff members don’t have access to the part of the eValue system that makes changes.
Can I register/add/drop E&F courses myself through MyUW?
No, not E&F courses.
Will SOM Registration honor changes I request?
If we can. Some, but not all, of the reasons we can’t fulfill your request include:
- The course you requested to add is full. We have to make course changes manually, and because courses at this point are first-come, first-served it’s possible that a course you thought had availability when you made your request may have already been in our queue to add for someone else.
- Your Add request is for a permission-only course, but you did not attach the permission email as a PDF to your request. Permission-only courses don’t go away when the permission-only scheduling period ends, so the same process applies as then – email the departmental clerkship administrator and attach their approval email as a PDF to your Add request in eValue.
- You have requested a drop or add 6 weeks or less before the official start date of a course but have not sent us permission from the department clerkship contact to do that.
- You are asking to add a course that conflicts with another course on your schedule. Note that your request in this case will need to be both a drop and an add.
- You have an expected graduation date of June 2026 but are requesting to add a course that starts after May 08, 2026. All course requirements to graduate except Transition to Residency must be completed by this date.
How do I see what courses are available?
Review pages 1 and 2 on the eValue Manage Schedule Requests User Guide.
Tips:
- Choose the right Curriculum for the timeframe you need:
- E&F Curriculum 2024-25 will give you ONLY courses offered Spring 2025
- E&F Curriculum 2025-26 will give you ONLY courses offered Summer 2025, Autumn 2025, Winter 2026 and Spring 2026
- Use Required Course Group to narrow your search. “EF Clinical Electives” will result in just electives; “Clinical Electives” includes APCs and Sub-Is.
I want to take away rotations. How do I schedule those?
After you have formally been accepted to an away rotation and have completed the steps for Special Assignment Elective approval, you can then submit an Add request in the Manage Schedule Request tool to add your away rotation and make any other changes to your schedule to accommodate the away rotation if necessary.
How do I know if I have scheduled everything I need to graduate?
Review your Graduation Audit Report (GAR) by clicking on “Clerkship Graduation Audit” in the Academic Affairs Database Portal. This report refreshes overnight. Enter your Student ID (and no other fields) and hit “View Report.” If you are unable to view the report or get an error message, please try a few different browsers. We’ve been told Google Chrome typically works best. If you continue to have further issues accessing the GAR, contact somaltsupport@uw.edu.