Non-Clinical Elective Set-Up in UW Time Schedule

Non-Clinical Electives must be scheduled into the UW Time Schedule so that students can register and receive credit(s) for the course. The UW Time Schedule, commonly known as the course catalog, lists credit classes offered at the University of Washington – Seattle.

Some Departments will have a designated Time Schedule Coordinator to help with scheduling in the UW Time Schedule. Otherwise, these responsibilities falls to the Faculty or Course Administrator. Please reach out to times@uw.edu if you do not already have access to the UW Time Schedule Construct and Maintenence Systems.

Please reach out to us through somnce@uw.edu for any additional questions or concerns.

The Time Schedule Construction System is used for adding courses to the Time Schedule during the construction period. This is the best way to set up your courses and avoid issues with grade submissions.

  • Once courses are entered into the Time Schedule Construction, the course information will roll over each year until you change or delete it.
  • Time Schedule Construction Deadlines are found yearly in the UW Time Schedule Production Calendar.

For general guidance on adding NCEs to the UW Time Schedule, please view the Time Schedule User’s Guide for Non-Clinical Electives document.

You can also make changes or add a course to the Time Schedule after the construction deadline has passed. Changes can be made one of two ways:

  • Time Schedule Update System – Use for minor changes such as adjusting enrollment limits/estimates, changing registration restrictions and requirements, editing course comments, or adding a grade submission delegate.
  • Health Sciences Time Schedule Add Form – Use to add courses to the Time Schedule after the Construction deadline has passed
    • Information for courses added this way WILL NOT roll over to the Time Schedule for next year.
    • Please check the Time Schedule Production Calendar for dates when the Time Schedule Construction System is open for future quarters to avoid making annual repetitive updates.

For general guidance on adding NCEs to the UW Time Schedule, please view the Time Schedule User’s Guide for Non-Clinical Electives document.

Sections Specifics for Online NCEs offered to WWAMI

DeliverySectionSitesDescriptionGrading
OnlineASeattle/SpokaneThis is a registration bucket for Seattle and Spokane students participating in an online course.Grades must be submitted at the end of the quarter by one faculty for both sections A and B
OnlineBWyoming, Alaska, Montana, IdahoThis is a registration bucket for Wyoming, Alaska, Montana, Idaho students participating in an online course with the Seattle and Spokane students. The only reason they are in a separate section is for tuition purposes in the 1st 18 mo of the medical school curriculum.Grades must be submitted at the end of the quarter by one faculty for both sections A and B

Sections Specifics for In-Person NCEs offered to WWAMI

DeliverySectionSitesDescriptionGrading
In-personASeattleThis is a registration bucket for Seattle students participating in an in-person course in Seattle.Grades must be submitted at the end of the quarter by one faculty for ALL sections A, C, and B. So they will need to check with partner universities.
In-personCSpokaneThis is a registration bucket for Spokane students participating in an in-person course in Spokane.Grades must be submitted at the end of the quarter by one faculty for ALL sections A, C, and B. So they will need to check with partner universities.
In-personBWyoming, Alaska, Montana, IdahoThis is a registration bucket for Wyoming, Alaska, Montana, AND/OR Idaho students participating in an in-person course in Wyoming, Alaska, Montana, AND/OR Idaho.

All sites do not have to have students participating, and it can be limited to one or two sites. This is for registration and so students have this on their UW transcript. Students also register at their local WAMI university. 		Grades must be submitted at the end of the quarter by one faculty for ALL sections A, C, and B. So they will need to check with partner universities.

Grading for NCEs MUST be Credit/ No-Credit (C/NC).

  • If this is not the standard grading for your school, then separate section(s) for medical students MUST be created with C/NC grading. Medical students cannot participate in courses with A, B, C (letter grading) or 4.0 (numerical grading).
  • If the department’s standard grading is not C/NC and a separate section is not created, then we cannot offer the course to medical students.

Someone (faculty or designated staff) needs to be identified as the one to submit grades for ALL sections each quarter that the course is offered. This needs to be submitted before 5pm of the day listed in the Grade Deadlines section of the UW Academic Calendar.

For more information or questions, please reach out to somnce@uw.edu.