SOM Large Group Rooms: Non-Departmental Spaces
Reservations for all other large group rooms are managed by Health Sciences Classroom Services. This includes other lecture halls in the T-wing, as well as the Health Sciences Education Building (HSEB) and South Campus Center (SOCC).
Since these spaces are shared between six Schools, reservations go through a centralized prioritization process.
Requests for a consistent room, on consistent weekday(s) and time(s) throughout a course, can be entered into Time Schedule Construct for automated placement. The Time Schedule Construct system closes 5-9 months before the quarter starts. Dates are listed in the Time Schedule Production Calendar for each quarter.
To request a non-departmental room through Time Schedule Construct, please email your Time Schedule Coordinator at least 2 business days before the Construct close date.
- For MEDSCI (MD program) courses, this is dmd7@uw.edu (email).
- For NCE courses, this is somnce@uw.edu (email).
- For other courses, this will be a staff member in your department.
Please keep in mind that courses are not guaranteed to match into a specific non-departmental room. This applies even if you have matched into that room in previous quarters/years.
Requests for inconsistent weekdays and times, only part of a course (e.g., the first two weeks), or non-course events must be submitted as breakout room requests. Breakout requests generally open several weeks before the beginning of the quarter. Dates are published in How To for Coordinators: Schedule a Breakout Room or Event Space.
To request breakout rooms for a MEDSCI course, please email somrooms@uw.edu and include the following info:
- Name of the event;
- Course, organization, or group hosting the event;
- Preferred building(s);
- Start and end time for the event;
- Date(s) for the event;
- Approximate number of people attending (e.g., 50 people);
- AV needs;
- Point of contact for event, as well as best email for that point of contact.
To request breakout rooms for other courses or events, please contact your department’s coordinator. They will need to add the applicable budget tags to the request.
If you would like help finding a room that meets your needs, or advice on how to optimize your request for room prioritization, please reach out to somrooms@uw.edu (email).