Transcripts (Medical School & USMLE)

When applying for residency, every application will include official copies of transcripts. These include the medical school transcript and the USMLE transcript.

Medical school transcripts are uploaded by Tyler Sanford (tjs21@uw.edu) into:

  • ERAS
  • ResidencyCAS (EM & OB/GYN)
  • SF Match (Ophthalmology)

Military match applicants should submit their transcripts to their respective branch directly. The military may also require an undergraduate transcript. Be sure to read the requirements of your branch closely.

NOTE: When ordering UW transcripts: indicate Tyler Sanford, tjs21@uw.edu, as the recipient of the transcript. Do not use any other email address. 

When to Order
SF Match

Order prior to August 21, 2026, in order to ensure delivery by September 1, 2026

  • Transcripts will be uploaded by August 30
ERAS

Order prior to September 14 to ensure delivery by September 23, 2026

  • Transcripts ordered by September 14 will be uploaded before Sept. 23, 2026
ResidencyCAS

Order prior to September 7 to ensure delivery by September 17, 2026

  • Transcripts ordered by September 7 will be uploaded before Sept. 17, 2026
Before You Order Your Transcript

Check your unofficial UW transcript to make sure rotation grades have been posted to your transcript.

Transcripts can be updated throughout the residency season. See below for instructions.

Ordering Medical School Transcripts

Before ordering a copy of your official UW transcript, follow the instructions below:

  1. Go to the university Transcripts website.
  2. Review your unofficial transcript to ensure your grades have been posted and are listed correctly.
  3. If your grades are correct, navigate to the “Official Transcripts” section on the transcripts website.
  4. Select the “Parchment [UWNETID]” option.
  5. Follow the instructions for sending a PDF to be downloaded by a third party.
  6. When prompted, enter the following recipient name/address: Tyler Sanford, tjs21@uw.edu.
    • If you are applying via the military match, check with your branch on the requested recipient.
  7. Pay the fee.
Processing and Delivery
  1. Please allow 5 business days for delivery and processing.
  2. Due to a high volume, please order your medical school transcript by the dates listed above in order to ensure delivery before your application target date(s).
Additional Information
  1. If you are applying in ERAS, you can see when your transcript has been uploaded into myERAS by looking under the “documents” tab.
  2. Student Affairs is simultaneously processing MSPEs and transcripts at the same time. If you wait to purchase your transcript, processing times will be delayed.
  3. eValue is not the official transcript. There is a delay between when grades are reported in eValue and when they are available in the university’s transcript system. This is a systems issue that is beyond the School of Medicine’s control.
Updating Your Transcript

Transcripts can be updated at any time throughout the residency application season for most application systems.

If you are concerned that a particular grade will not be available on your transcript in time, there are several strategies for addressing this:

  1. You can request a letter of recommendation from that clerkship.
  2. You can update your transcript by ordering a new transcript to be emailed to Tyler Sanford, tjs21@uw.edu, to upload into the system.
  3. Depending on your circumstances, one or more of these options may be more beneficial than the other(s). Contact the career advisors or your Specialty Career Advisor for advice.
ERAS

To initiate the release and retrieval of your USMLE transcript to be able to assign it to the programs you designate in MyERAS, you must go through the steps outlined in the ERAS User Guide.

Once you have released and retrieved your USMLE transcript into MyERAS, you must then assign your USMLE transcript to all programs where you plan to apply, following the steps outlined in the ERAS User Guide.

Resending New Scores: Applicants must take action in the MyERAS portal to resend USMLE scores to programs previously designated to receive them. Follow the steps outlined in the ERAS User Guide.

ResidencyCAS

To request an official USMLE transcript, follow the steps outlined in the ResidencyCAS Applicant Help Center.

Note the following (as outlined in the ResidencyCAS Applicant Help Center):

  • Scores are sent to ResidencyCAS in batches and then posted to applications; therefore, it might take up to 24 hours for scores to post to your application.
  • Only scores that you requested will post to your application.
  • While you won’t be able to see the actual score, you can confirm that your scores have been received in the USMLE and COMLEX Scores section.

Requesting new or updated scores: Follow the steps outlined in the ResidencyCAS Applicant Help Center.

Missing Scores: Follow the steps outlined in the ResidencyCAS Applicant Help Center.

SF Match

Applicants are required to upload official USMLE transcripts into SF Match themselves.

Military HPSP Applicants

You must upload into MODS (or email via the specific instructions provided by your branch) the complete USMLE transcript with Step 1 and 2 CK scores no later than 15 October, showing all exam dates and scores, including unsuccessful attempts.