Office of Rural Programs

Administrative Activities

Students are required to complete the following administrative activities to guarantee satisfactory progress in your clerkship. Complete information can be found on the WRITE Canvas Page.

1. Participate in the WRITE Orientation

Information about this orientation (date/time/zoom link) will be emailed to you.

2. Complete Clinical Encounters Tracker and Workplace Based Assessments

Failure to update and complete these trackers may impact your grade. Any missing requirements will result in a Professional Concern on your grade.

3. Schedule and Actively Engage in Mid/End-of-Clerkship Reviews

The purpose of these reviews is to provide you with formative feedback on your performance and track your completion of the clerkship curriculum. Reviews are held with your Primary Preceptor or Site Director.

These are required and due at week 6 for MEDLIC 1 and week 6 for MEDLIC 2.  Due dates are included in the weekly communication email and noted on the WRITE Student Calendar. Evaluation comments will be collected via the form linked on the WRITE Canvas Page.

Review your progress in your reviews. Bring a printed copy or access it online during the meetings.

Your Mid-Clerkship Review should be held during the mid-point of the clerkship. Your End-of Clerkship Review should be done in the final week of WRITE. In both review meetings, your Site Director will share feedback about your performance in the rotation. Feedback may include things you did well and things that you should focus on during your next rotation. You are encouraged to ask questions during these meetings if it is unclear or if you need further guidance about improving your performance.

4. Complete the Final Shelf Exams for MEDLIC 1 and MEDLIC 2

  • In the event of a fail on any shelf exam, the Highest grade attainable is Pass and the student must retake the exam before end of Patient Care Phase.
  • Exams will not be rescheduled. In case of an emergency, contact the WRITE Educator.
  • The family medicine and pediatric shelf exams will occur during MEDLIC 1, and the psychiatry and obstetrics-gynecology shelf exams will occur during MEDLIC 2.
  • More information can be found here.

5. Complete oral case presentations and submit patient write-ups/documentation

  • You will complete 4 oral case presentations and 4 write-ups/documentation.
  • Two will be in MEDLIC 1 (one for adults and one for pediatrics) and two will be MEDLIC 2 (one for patients with psychiatric concerns, one for patients with reproductive concerns).
  • Oral case presentations:
    • These will be presented to your peers in Zoom with faculty in attendance.
    • You will provide and receive peer feedback in Canvas.
    • Templates and rubrics are available in Canvas to help you prepare
  • Write-ups/documentation:
    • Feedback will be provided by WRITE co-directors.
    • Templates and rubrics are available in Canvas to help you prepare.

6. Complete Medical Student Evaluation of Clerkship (WRITE) at the end of WRITE

  • On the last day of WRITE, you will receive an email asking you to evaluate your WRITE Clerkship experience. Your responses are confidential and will not be shared with your preceptors until after your grade has been received. The course/clerkship evaluation is a requirement in order to view your final grade in E*Value.