Heads up about something you can complete after about Tuesday, Jan. 10: Students are required to renew their criminal background check (CBC) in January of their second year.  Students with any new findings on their criminal background check will be required to meet with the Associate Dean for Student Affairs.

ALL students are required to maintain compliance, including concurrent degree students (MSTP), students on a leave of absence and expanded students.  Students who completed a CBC within the last year may not be required to complete another one at this time. You will receive an email if you are exempt from the requirement.

Per the Student Handbook, students must complete a CBC upon admission, in January of second year, in January prior to graduation, and every two years if on an expanded schedule.

DEADLINE: Jan. 31, 2023

 There are two components to CBC compliance:

❶ Download the Request for Criminal History: Self-Disclosure, Consent, and ROI Form from your Castlebranch UW71 Compliance Tracker (form will be available to download after Jan 10).  Complete the form and upload it to your Castlebranch account.  Make sure your UW Student ID number is on the form.

Please note that the renewal in your CB account will not populate until 21 days prior to the January 31 deadline – around Jan. 10.

❷ Order a criminal background check.  Instructions for ordering background checks through CastleBranch:

1. Paste the following link into your browser:

1. Select: University of Washington School of Medicine

1. Select UW71bg: I need to order my Background Check

1. Use the same email address for your username that you used to create your immunizations account. Review the next 2 pages and click “next” and “continue”

1. Place your order by entering your personal information and personal identifiers. When you are placing your order, on the screen that says, “Statewide Criminal WA”, the only state you can select is Washington

The Statewide Criminal WA is required by Washington State law for all healthcare workers. So even if you live in another state, because you are a UW student, the search needs to be done.

1. Follow the instructions on the myCB web site. The email address you use when placing your order will become our username for myCB. Access your myCB anytime to view order status and completed results. The SOM will have access to view your completed CBC report from a separate web portal

If you have technical issues with the myCB site, please contact myCB Service Desk via phone, chat or email: 1-888-914-7279, servicedesk.cu@castlebranch.com.

1. You will be asked to authorize a $48.50 charge to your debit or credit card. Do not pay for anything extra! The $48.50 flat fee includes all aliases and addresses. International address searches are not required. If you are charged more than $48.50 please email Laura Ellis

1. Addresses and Aliases: You will be asked to list your current address. The residence history search will find all prior addresses. Likewise, you will be asked to enter your current name. The SSN search will find all previous names

1. You are also required to submit the UW Self Disclosure, Consent and Release of Information Form – Matriculated Students as mentioned in step 1 above