Medical Student Listservs 101

This page is a first draft of a page intended to explain the medical student listservs. If you have questions about the listservs, please see the FAQ below.

The UW School of Medicine maintains numerous email mailing lists, referred to as Listservs, that correspond to the varying classes that medical students belong to. The purpose of these mailing lists is to keep students informed of SOM-related news, class & exam announcements, schedule changes, etc., and to provide a place where students can keep in contact with each other.  

The lists are managed by Walter Neary (medlistserv@uw.edu and wneary@uw.edu).  Laura Ellis and Dan Olson are also owners. In all, there are 22 email lists that are administered by the Academic Affairs office. The email addresses are as follows: 

The administrative listservs are used for things that students ~need~ to know. These include daily tasks, class information, and information needed for graduation.

  • medyr1ad@uw.edu  – Goes out to all Year 1 students in all 5 states. 
  • medyr2ad@uw.edu  – Goes out to all Year 2 students in all 5 states. 
  • medyr3ad@uw.edu  – Goes out to all Year 3 students in all 5 states. 
  • medyr4ad@uw.edu  – Goes out to all Year 4 students in all 5 states. 
  •  There are additional lists by Foundations site. 
  • md1seattle@uw.edu  – Goes out to all students at the Year 1 Seattle site. 
  • md1msu@uw.edu  – Goes out to all students at the Year 1 Montana State University site. 
  • md1spn@uw.edu  – Goes out to all students at the Year 1 Spokane site. 
  • md1uaa@uw.edu  – Goes out to all students at the Year 1 University of Alaska site. 
  • md1uwy@uw.edu  – Goes out to all students at the Year 1 University of Wyoming site. 
  • md1uid@uw.edu  – Goes out to all students at the Year 1 University of Idaho site. 
  • md2seattle@uw.edu – Goes out to all students at the Year 2 Seattle site. 
  • md2msu@uw.edu – Goes out to all students at the Year 2 Montana State University site. 
  • md2spn@uw.edu – Goes out to all students at the Year 2 Spokane site. 
  • md2uaa@uw.edu – Goes out to all students at the Year 2 University of Alaska site. 
  • md2uwy@uw.edu – Goes out to all students at the Year 2 University of Wyoming site. 
  • md2uid@uw.edu – Goes out to all students at the Year 2 University of Idaho site. 

There are optional mailing lists that are used for important information that’s not essential, but very useful.

 

 

 Members of each individual year and track are automatically subscribed to the listserv appropriate for them. These are called the auxilliary, or aux, lists. 

Members of each individual year/track are automatically subscribed to their respective LIST SERVEs. For instance, all Year 2 students are subscribed to, and are allowed to send emails to other Year 2 students through the LIST SERVE system.  

 

The most common reason people don’t seem to be getting messages is that the messages are going to a place in Outlook that you might not recognize. The easiest way to find messages is to put the name of the listserv into the search bar on top of outlook. Here’s an example of what that looks like:

screenshot of a search in Outlook

The most common reason is that whoever is emailing to the listserv is also cc’ing, or bcc’ing, your personal email address. You’re welcome to forward the message to medlistserv@uw.edu and we can help troubleshoot what’s going on.

Listservs are designed to allow members of a listserv to send messages to each other. When a message comes in from someone who is not part of the listserv, then it may be held for moderation. In general, we pass along any email from a UW address. If we receive an email that is not from a UW address, we seek to determine the relationship to UW and to our medical students before making a decision whether to pass the message through or not.

The idea of all this, of course, is to avoid Spam. Just as you can email a listserv address, so can a Spammer. That’s why moderation is necessary.

But if you have UW business and medical students should see your message, no worries. If you don’t belong to the listserv – if you don’t get messages from that listserv – there are two options:

  • If you are a member of faculty or staff, you can be placed on a list that will allow you to email the group anytime without moderation. To be placed on that list, email medlistserv@uw.edu with the name of the specific listserv(s) that you wish to post to.
  • If you only message a listserv rarely – maybe you’ll only need to send a message once – another option is to simply let your message be moderated. Walter or someone else will see the message, and pass it along as soon as possible. There’s no harm done other than a slight delay.

We ask faculty and staff to limit communications to subjects involving UW. So if you wanted to promote the UW Medicine team  in the Heart and Stroke Walk, it would be appropriate to communicate with students on the auxiliary listservs. But if, for example, you volunteer with a group cleaning a stream in a community and there is no UW involvement, we ask you not to use the listservs in communications.